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Registration Information

How to Register

The 2009 Games uses an online registration process.

Everyone attending the Games must complete the online registration form. Athletes wishing to attend the Games will complete pre-registration through the same process and their attendance will be confirmed by their Team Manager upon acceptance of the Medical Certificate.

Families can complete a joint registration form.

Registrants will be given a code to access their information and update it as further details such as travel information becomes available.

Country Team managers will have access to their team records and will have the authority to make any adjustments. These changes will be notified by email to the Team Manager and the relevant individual.

Individuals will need to pay their Country Team Manager directly.

Key Registration Dates

 

November 2008

Team Managers Registration Opens

November, 2008

Individual and Family Registration Opens

April 30, 2009

10% Deposit of registration fee due to the LOC by participating countries

June 15, 2009

Registration Closes. Final and complete payment is due to your Team Manager in preparation of payment to the LOC.

June 16 to 30, 2009

Team Managers to Review and Confirm Registrations

July 1 to 7, 2009

Deadline for Team Managers to submit and confirm their country entries. Final payment due to LOC.

July 10 to 15, 2009

Final confirmation sent to participating countries by the LOC

July 20, 2009

Deadline for Medical Certificates and General Waivers to be submitted to Team Managers to be sent to LOC

 

Cancellation Policy 

Up to July 7, 2009 you can cancel your booking and receive a full refund, less a 10% administration fee. From July 8 to August 1, we reserve the right to charge a 50 per cent cancellation fee.

We reserve the right to charge a full cancellation fee for bookings cancelled between August 2 and the commencement of the Games.

As with any travel, we highly recommend that you take out travel insurance.

Registration Charges

  • Adult (Athlete or Supporter)                                      $AUD1200                 
  • Child 12 to 17 (Athlete or Supporter)                      $AUD1067
  • Child 11 and under (Athlete or Supporter)            $AUD947
  • Child 2 and under                                                       Free (additional charges for cot or additional bedding)

Registration includes:

  • Full access to all sporting events and approved training sessions
  • Standard accommodation in a shared four star or above self-contained apartment. Those wanting single rooms will be required to pay a subsidy pending configuration and availability
  • Three meals daily (breakfast, lunch and dinner) from dinner on August 22 to breakfast on August 30.
  • Approved transfers from either Brisbane Domestic or International airports or Gold Coast Domestic or International airports
  • Scheduled transport to all sports and training sessions
  • A Games T-shirt, bag and program
  • Medical Repatriation. Registration also includes sickness, accident, death or death of a near relative insurance. This coverage has been organised by the WTGF and is designed to cover medical repatriation from the Games back to the participant’s home country

Overview of Accommodation

All participants will be staying in apartments in Broadbeach – in close proximity to the games hub – the Gold Coast Convention and Exhibition Centre (GCCEC)

Every effort will be made to accommodate entire teams in one apartment complex.

All apartments are self-contained with kitchen or kitchenette, balconies, bedding, linen and towels.

 Accommodation arrangements

The following room type is available for the World Transplant Games:

 

Room Type

Detail/Cost

Single Room – Sole occupancy – 1 bedroom

$120 per night extra

Single  Room – own bedroom/Bathroom – but share lounge/kitchen facilities

$80 per night extra

Double Room – 2 people per room but share lounge/kitchen facilities with others

Included within registration

Family/Friend Room – up to 4 or 6 people per room (depending on bedding configuration)

Included within registration

Final room arrangements will be decided between Team Manager and Organisers to ensure maximum use of accommodaiton facilities.

Meals and Catering

Breakfast and Dinner (including Gala Dinner) will be served at the GCCEC.

Take-away style lunch boxes will be provided daily and are to be collected during breakfast at the GCCEC.

There are canteens at most venues for any additional purchases. Full details will be provided to you upon arrival.